Agenda item

to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies

 

(* Indicates minutes containing recommendations to Council).

54/20              

 

RESOLVED

 

That the minutes and recommendations of the undermentioned Bodies be received and approved subject to any amendments listed below:-

 

a)    Audit Committee – 15 October 2020;

 

b)    Overview and Scrutiny Panel – 19 November 2020;

 

c)    Development Management Committee – 2 December 2020;

 

d)    Executive – 17 December 2020;

 

E.50/20 MONTH SEVEN REVENUE BUDGET MONITORING 2020/21 (to the end of October 2020)

 

RESOLVED

 

That £100,000 be transferred into a COVID Earmarked Reserve, to protect against future COVID losses in 2021-22 (as set out in Section 1.8 of the attendant report).

 

 

E.51/20 DRAFT REVENUE BUDGET PROPOSALS FOR 2021-22

 

RESOLVED

 

That the Council continue to be part of the Devon Business Rates Pool for 2021/22, subject to there being no announcements within the Finance Settlement (expected to be announced in the week commencing 14 December), which in the opinion of the S151 Officer (in consultation with the Leader of the Council and the lead Executive Member for Finance), would change this recommendation.

 

e) Development Management Committee – 6 January 2021;

 

f) Joint O&S Panel and Development Management Committee – 14 January 2021;

 

g) Overview and Scrutiny Panel – 14 January 2021;

 

h) Salcombe Harbour Board – 18 January 2021;

 

i) Executive – 28 January 2021

 

E.58/20 REPORTS OF OTHER BODIES

b) Joint O&S Panel and DM Committee – 14 January 2021

 

ii) OSDM.16/20: REVIEW OF FEES AND CHARGES FOR 2021- 22

 

RESOLVED

 

1.    That the level of fees and charges for Parks, Open Spaces and Outdoor Sports for 2021/22 be maintained at the current levels with no proposed increases (as set out in Appendix A of the presented agenda report to the Joint Meeting);

2.    That the Environmental Health charges for 2021/22 be maintained at the current levels with no proposed increases (as set out at Appendix B of the presented agenda report to the Joint Meeting);

3.    That the level of Fees and Charges for Planning Applications and Enforcement for 2021/22 be maintained at the current levels with no proposed increases (as set out at Appendix C of the presented agenda report to the Joint Meeting);

4.    That the proposed fees and charges for Street Naming for 2021/22 be approved as set out at Appendix C of the presented agenda report to the Joint Meeting;

5.    That the proposed Section 106 Monitoring fees for 2021/22 (as set out at Appendix C of the report presented to the Joint Meeting) be approved;

 

6.    That delegated authority be given to the Director of Place and Enterprise, in consultation with the lead Executive Member, to set the Dartmouth Lower Ferry Fees in order to take account of market conditions, including competitor charges;

7.    That the proposed changes to Boat Storage Charges (as set out in paragraph 3.10 of the presented agenda report to the Joint Meeting) be approved;

8.    That delegated authority be given to the Section 151 Officer, in consultation with the lead Executive Member, to set the Local Land Charges as appropriate to ensure cost recovery; and

9.    That delegated authority be given to the relevant Head of Practice, in consultation with the relevant lead Executive Member, to adjust Fees and Charges within their service area by inflation at suitable periodic intervals, with reports being presented to the Executive as appropriate.

 

E.64/20 DEVON DISTRICTS’ PROCUREMENT STRATEGY

 

RESOLVED

 

That the Devon Districts Procurement Strategy 2019-2022 (including the objectives set out in recommendation 2 of the presented agenda report) be adopted.

 

j)     Development Management Committee – 3 February 2021

 

k)    Audit Committee – 4 February 2021

 

l)     Council Tax Setting Panel – 23 February 2021

 

m)   Overview and Scrutiny Panel – 25 February 2021

 

n)    Development Management Committee – 3 March 2021

 

o)    Executive – 11 March 2021

 

E.70/20“BETTER HOMES, BETTER LIVES” ADOPTION OF SOUTH HAMS AND WEST DEVON HOUSING STRATEGY 2021-2026

 

RESOLVED

 

That the “Better Homes, Better Lives” South Hams and West Devon Housing Strategy 2021-2026 be adopted.

 

E.71/20 MONTH 10 REVENUE BUDGET MONITORING 2020/2021 (TO THE END OF JANUARY 2021)

                                   

                                   

RESOLVED

 

1.    That the Business Rates Pooling Gain of £225,000 for 2020/21 be transferred into the Business Rates Retention Earmarked Reserve (NB. this would leave a remaining surplus on the 2020/21 Accounts of £96,000 (£321,000 less £225,000) against the 2020/21 Amended Budget);

 

2.    That the £120,000 of salary savings from 2020/21 be transferred into a Salary Savings Earmarked Reserve to be ringfenced to support salary costs in 2021/22 (as set out in Section 1.8 of the presented agenda report); and

 

3.    That £80,000 of the underspend in the Waste Budget be transferred into the Sustainable Waste Management Earmarked Reserve to reflect the fact that the majority of the implementation costs of the Devon Aligned Service will now be in 2021/22, as opposed to being anticipated to be in 2020/21 (as set out in Section 1.11 of the presented agenda report to the Executive).

 

E.73/20 PUBLIC SPACE PROTECTION ORDER – DOG CONTROLS

 

Prior to the vote being taken, it was confirmed that comments had been received from Bigbury since the Executive meeting had been held and the wording of the Schedule to the Order had therefore been reviewed in order to clarify the feedback received.

 

It was then:

 

RESOLVED

 

That, with immediate effect, the Public Space Protection Order 2021 (as set out at Appendix 1 of the presented agenda report) for three years to 24 March 2024 be adopted.  The 2021 Order will apply the following district wide provisions requiring dog walkers to:

 

a)    Carry the means to pick up and to pick up dog waste;

b)    Keep dogs on leads on land designated as a ‘Dogs on Lead Area’;

c)    Comply to put and keep dogs on leads if so directed (by an authorised officer);

d)    Prevent dogs from accessing a ‘Dog Exclusion Zone’ (which is not a beach); and

e)    Prevent dogs from accessing specified beaches designated, at times, as ‘Dog Exclusion Zones’.

 

 

E.74/20 HARBOUR DEPOT, BATSON CREEK, SALCOMBE

 

RESOLVED

 

1)       That approval be given to proceeding with the construction of the new Harbour Depot at Batson Creek, Salcombe in accordance with the existing planning permission (Ref. 1522/19/FUL);

2)       That the revised Business Case (as set out at Exempt Appendix A of the presented agenda report to the Executive meeting) be approved, increasing the Capital Budget from £1 million to £1.425 million;

3)       That approval be given to proceeding with awarding the Construction Contract (as set out at Exempt Appendix A of the presented agenda report to the Executive meeting);

4)       That approval be given to proceeding with the delivery of the new substation and 1MW transformer through Western Power Distribution;

5)       That £200,000 from the Marine Infrastructure Reserve be used to fund part of the capital cost of the project; and

6)    That an internal borrowing facility be made available to Salcombe Harbour Authority, in the form of a 50 year loan of up to £1.225 million at a fixed interest rate of 1.5% to fund the construction.

 

E.75/20 COMMERCIAL UNITS, BATSON CREEK, SALCOMBE

 

RESOLVED

 

1)       That approval be given to proceeding with the construction of the five new Commercial Units at Batson Creek, Salcombe in accordance with the existing planning approval (Ref. 1505/19/FUL);

2)       That the revised Business Case (as set out at Exempt Appendix A of the presented agenda report to the Executive meeting) be approved, increasing the Capital Project Budget from £1 million to £1.28 million;

3)       That approval be given to proceeding with awarding the Construction Contract (as set out at Exempt Appendix A of the presented agenda report to the Executive meeting);

4)       That approval be given to proceeding with the delivery of the new substation and 1MW transformer through Western Power Distribution; and

5)       That the project be financed through internal borrowing, in the form of a 50 year loan of up to £780,000 at a fixed Interest Rate of 1.5% to fund the construction, with the remainder to be funded through capital receipts (as previously approved).