Agenda item

i)          Hub Committee

                        Meeting held on 17 December 2019

           (ii)        Invest to Earn Committee

                       Meeting held 17 December 2019

            (iii)        Development Management and Licensing Committee

                        Meeting held on 7 January 2020

(iv)       Overview and Scrutiny Committee

                        Meeting held on 14 January 2020

(v)       Audit Committee

                        Meeting held on 21 January 2020

            (vi)        Hub Committee

                        Meeting held on 28 January 2020

                        Recommendations to agree:

HC 66 Revenue Budget Monitoring Report Quarter 3

That Council be RECOMMENDED to transfer £30,000 of the Homelessness         Prevention under-spend into the Homelessness Prevention Earmarked            Reserve at the end of the 2019/20 financial year.

HC 71 Pre Application Process in Planning

That Council be RECOMMENDED that the Pre-Application process, as detailed in Appendix 1 of the agenda report presented to the Hub Committee, be approved.

HC 72 Electric Charging Points

That Council be RECOMMENDED that:

(i)               the Council signs up to the collaboration agreement with Devon County Council for the installation of Electric Vehicle Charging Points;

(ii)              the potential sites where the Electric Vehicle Charging Point should be installed are as listed in paragraph 1.3 of the report;

(iii)            the Council enters into a lease with the appointed supplier for a 10 year period; and

(iv)            funding (£8,000) for the charging points is obtained from the Car Park Maintenance Reserve.

HC 74 Future IT Procurement

That Council be RECOMMENDED that approval be given to the use of £65,000 from the IT Development Earmarked Reserve and £18,000 from the Budget Surplus Contingency Earmarked Reserve for the Future IT Project implementation.

HC 77 Reports of Bodies – Overview and Scrutiny Committee Meeting           14 January 2020: O&S 72: Safeguarding: Annual Update

That Council be RECOMMENDED to adopt the revised Safeguarding Policy         (as attached at Appendix A of the presented agenda report to the Overview and Scrutiny Committee)

CM 63             

a.    Hub Committee – 17 December 2019

It was moved by Cllr N P Jory, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 17 December 2019 meeting be received and noted”.

b.    Invest to Earn Committee – 17 December 2019

       It was moved by Cllr C Edmonds, seconded by Cllr R Cheadle and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 17 December 2019 meeting be received and noted”.

c.    Development Management and Licensing Committee – 7 January 2020

It was moved by Cllr J Yelland, seconded by Cllr T G Pearce and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 7 January 2020 meeting be received and noted”.

d.    Overview and Scrutiny Committee – 14 January 2020

It was moved by Cllr M V L Ewings, seconded by Cllr P Kimber and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 14 January 2020 meeting be received and noted”.

e.    Audit Committee – 21 January 2020

It was moved by Cllr M Davies, seconded by Cllr P Vachon and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 21 January 2020 meeting be received and noted”.

f.     Hub Committee – 28 January 2020

It was moved by Cllr N P Jory, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 28 January 2020 meeting be received and noted, with the exception of recommendations HC 66, HC 71, HC 72, HC 74 and HC 77”.

In respect of the Committee recommendations:

i)        HC 66 Revenue Budget Monitoring Report Quarter 3

It was moved by Cllr N Jory, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that £30,000 of the Homelessness Prevention underspend be transferred into the Homelessness Prevention Earmarked Reserve at the end of the 2019/20 Financial Year.”

ii)         HC 67 Pre Application Process in Planning

It was moved by Cllr N Jory, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Pre-Application process, as detailed in Appendix 1 of the agenda report presented to the Hub Committee, be approved.”

iii)     HC 72 Electric Charging Points

It was moved by Cllr N Jory, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that:

1.     the Council signs up to the Collaboration Agreement with Devon County Council for the installation of Electric Vehicle Charging Points;

2.     the potential sites where the Electric Vehicle Charging Points should be installed be as listed at paragraph 1.3 of the agenda report presented to the Hub Committee;

3.     the Council enter into a lease with the appointed supplier for a ten year period; and

4.     funding (£8,000) for the charging points be obtained from the Car Park Maintenance Reserve.

iv)     HC 74 Future IT Procurement

It was moved by Cllr N Jory, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that approval be given to the use of £65,000 from the IT Development Earmarked Reserve and £18,000 from the Budget Surplus Contingency Earmarked Reserve for the Future IT Project Implementation.”

v)       HC 77 Reports of Bodies – Overview and Scrutiny Committee 14 January 2020: O&S 72: Safeguarding: Annual Update

It was moved by Cllr N Jory, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the revised Safeguarding Policy (as attached at Appendix A of the presented agenda report to the Overview and Scrutiny Committee meeting) be adopted.